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Table Structure
The Table is run by the Table
Council, this section shows who is currently doing each role and gives a
brief description of that role.
To assist the table, honorary members (up to five)
can be used, at the discretion of the Table Chairman.
2005 - 2006 Roles |
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Chairman - Angus Hone
Our
chairman represents Royston &
District Round Table at civic and Table functions making any speeches and
presentations that occur during the year. He also chairs our business
meetings which are all prompt, well organised and well publicised, as well
as fun.
A large part of the role is
also cultivating a team spirit and ensure all your Officers know their
responsibilities and are pulling their weight.
The chairman is elected to
hold office for one year he is responsible for managing the Table.
Impartial at Business Meetings with a casting vote only.
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Vice Chairman - Arend Jan
Van Bochoven
(or AJ)
The primary task is Standing in for Chairman in his absence but the role
also involves preparation for the coming year to ensure we have
continuity.
AJ will also be
planning what he is going to try to achieve next year.
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Secretary - Ian Woodall
Assist the
Chairman during meetings and otherwise by preparing agendas for formal meetings, records and circulates these
minutes. Provides the Chairman with a list of guests and visitors at
each meeting and appoint a Tabler at each appropriate meeting to
read/recite Table Grace and Aims and Objects. Appoint a fines master
where required.
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Ensure that
Area and National mailings are given due consideration.
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Informs
Marchesi House of any change to Tablers details during your year.
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Maintain
sensible handover records and your Table regalia and ensure that you
have ordered your jewels and tankards.
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Advise Tablers
on procedures for election to Table and Area Posts.
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Community Service -
Graeme Fell
Receives requests to Table for Charity donations. This is
an important task as it represents one of the public faces of the
organisation.
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Keeps Royston
& District Round Table informed of all requests and makes
recommendations of how appropriate these are, maybe by visiting the
organisation or individual concerned.
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Responsible
for all correspondence with the various applications.
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Follows up the
donations and presents a progress report to the Table.
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Liaise with
the Area Community Service Officer and keep him informed of the total
raised by your Table in your year.
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Keep Royston
Table informed of National initiatives and support these wherever
possible The Toddle, Children's Wish, Anthony Nolan Bone Marrow
Appeal, Children in Need, to mention a few.
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Treasurer & Sales -
Mike Seymor
Our treasurer is
responsible for advising your Table on all matters of finance and
providing up to date information when requested.
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Count and bank
moneys when collected, arrange for floats when required. Arrange with
your bank the change of signatories at the start of your year. Keep
accurate records and bank statements. Produce proper audited accounts
for your Table AGM and be prepared to answer questions on these.
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He collects
the Table, Area and National subscriptions from each Tabler and pay
these by 15th July.
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Also
coordinates sales of national RTBI goods and regalia.
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Table and Social
Programme and Meetings
A good programme is the
foundation of a successful year - this is where all the fun starts in
the planning.
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Organises the
regular Table fortnightly meetings and social meetings for the year
including advance publicity so that all Tablers
know the cost, venue and dates. Also organises the Table social
functions such as Ladies Night, Burns Night, Summer Barbecue and
Christmas Party amongst others.
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Prepare and
circulates the Table Directory and Table Diary, ensuring that Area
events appear in it.
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Liaise
with area officers to organise visits to neighboring Tables to find
out new ideas about successful events. Whenever possible arrange Table
scatter nights to other Tables.
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Invite 41 Club
and Area Executive to meetings where appropriate.
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Ways & Means -
Graeme Fell
Whilst our
Community Service Officer spends the charity account it is the role of
Ways and Means to earn the money, fortunately Graeme does both jobs so can
argue with himself...
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Organise
charity events such as your Christmas Float and Bonfire Night.
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You are
responsible for maintaining the Tables fundraising kit which must be
kept in good order in a safe place and comply with health and safety
regulations.
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Membership - Ian Clarke
Formulates and
put into action a Table Membership Plan.
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Inform your
Area Membership Officer of any Tablers who move away from your Table.
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Liaise with
your Area Membership and Development Officer.
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Gets new
members packs from Marchesi House in advance of induction.
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Area Liaison - Vivian Du
Preez
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Although all
Tablers are encouraged to attend Area functions, you are responsible
for representing and presenting your Tables views on any items for
Area discussion.
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Keeps our
Table informed of any issues which are discussed at Area meetings.
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Might even
organise raids on other Tables within our Area "just for the hell
of it".
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Press & Bulletin -
AJ
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Produce a
Table magazine. Why not try and win one of the National awards for
your Table publication.
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You are
responsible for maximising the media coverage of your Table by
informing them of Fund-raising events and Social functions. Most local
newspapers are pleased to receive material and you will find your
local editor very approachable. Don't forget local radio and
television.
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Prepare
material to be sent to your Area Publicity Officer for the Area
Magazine. Discuss with him whether the material can be sent on for
publication in "Tabler".
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Establish/maintain
your Table's website and encourage Tablers to use this as a
communication tool.
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Carry your
camera with you at all Table events and prepare a scrap book for your
Chairman at the end of his year.
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Sport - Graeme Fell
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Organising
sporting events within your Table in liaison with the Programme
Convenor.
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2) Challenge neighboring
Tables to sporting competitions and select and train your
team for these.
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3) Organise
your Table's team for Area sporting events and enthuse your Table to
attend.
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4) Promote the
National Sporting Weekend to your Table.
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International - Vivian
Du Preez
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